In most offices you require to have a receptionist to answer calls, as well as extensions to enable in- office communication. When you install office phone systems VoIP, it eases communication. Allowing you to make calls from your computer, as well as video calls. There are number of companies within the San Francisco bay area offering the services, inclusive of the equipment required and installation.

Changing from the previous systems to these new ones helps you save money. The system uses internet connections to convert voice calls. This allows you to make calls from your computer and to make video calls from your phone. They have lower local rates as well as reduced international rates. Some of the services they offer are at flat rates throughout the whole month.

If the handsets you have can handle the new system, there is no need for replacement. In most cases the old handsets are not compatible with the internet. You will need to be required to buy the appropriate handsets, cables, routers, as well as paying for the internet connection and labor. Despite the high initial startup costs in the long run the benefits outweigh the cost.

All the devices are linked through one network. This allows any employee outside the office with internet access, to get see what is going on the office network. Clients will never be kept waiting because you are on lunch break, or there is no one to answer the calls. Employees on business trips can also still be in the loop, while away from the office. All the devices in the office can use one number thereby allowing anyone to pick incoming calls. This is the era of the internet, meaning using this structure you can talk to your clients from almost anywhere.

Most of the companies are all round and offer a variety of services. They sell the needed software and hardware. They also do the installation themselves. In some cases, they have after sale services. They may offer repairs, equipment upgrades, and replacement of faulty equipment. There may charge a small fee or do it for free for a specific time frame.

Considering the devices use the internet, getting new employees does not need to up the cost. Their phone can simply be synchronized with the existing network system, and they gain access to the information the other employees have. All the information can be stored on the cloud making it efficient during accounting and auditing.

When hiring a company to do the installation for you, the only difference in cost may come if you have more floor space, thus requiring more cables and handsets. Otherwise the technnology for small businesses are similar to those of large companies.

Hiring a company within the San Francisco bay area, is the best bet for your company. These company knows how most businesses in the area work as well as the best arrangement for you. They may also offer tailor made services specific to you. Their close proximity to you assures you that their response time in case of crisis, will be fast. It also does not hurt to support local talent and grow the economy in the process.